Data Privacy Notice

 

DATA PRIVACY NOTICE

The Church Council of the Anglican Church on Ibiza & Formentera
Capellania Anglicana

FEREDE registration number: 016347

1.Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.  The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The CC of the Anglican Church on Ibiza & Formentera is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The CC of the Anglican Church on Ibiza & Formentera complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To administer membership records
  • To provide pastoral care to our parishioners and members;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running at the Anglican church on Ibiza & Formentera and the wider Christian Church;
  • To fundraise and promote the interests of the church.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about the Anglican Church on Ibiza & Formentera and wider Christian Church events.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.  We will only share your data with third parties outside of the church with your consent.

6. How long do we keep your personal data?

We keep your personal data for no longer than reasonably necessary. We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website

https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the CC holds about you;
  • The right to request that the CC corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the CC to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable).
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable).
  • The right to lodge a complaint with the Spanish Information Commissioners Office (contact information below).

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.  Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

If you have any queries or concerns about how we keep your personal data at the Anglican Church on Ibiza & Formentera, please contact the Church Administrator through our website

www.ibizachurch.org/contact-us/

or by phone on (+34) 971 343 383

You can contact the Information Commissioner’s Office for Spain by phone on (+44) 901 100 099 or via their website at www.agpd.es.